Administrative Assistant Job at UNICEF — United Nations International Children’s Emergency Fund

Applications are invited from interested and qualified candidates for the Administrative Assistant Job at UNICEF — United Nations International Children’s Emergency Fund.

United Nations International Children’s Emergency Fund (UNICEF) works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

UNICEF provides meaningful work, competitive compensation, and comprehensive benefits, including income tax exemption, health insurance, family allowances, and relocation support. Benefits also include extensive professional development opportunities, such as career coaching, learning programs, and mobility options.

Individuals interested in the Administrative Assistant Job at UNICEF should review the job details, requirements, and application process provided below.

Administrative Assistant

Specifications:

• Full Time
• Required Qualifications: BA/BSC/HND 
• Location: Borno | Nigeria. See other Jobs in Borno
• Category: Admin Jobs
• Job Alerts: To receive Job Alerts on WhatsApp, Click HERE

Description:

Under the supervision and guidance of the supervisor, you, as the Administrative Assistant is responsible for executing a broad variety of routine tasks for the respective unit requiring full knowledge of UNICEF administrative procedures, processes and policies.

Summary Of Key Functions/accountabilities

• Communications & Workflow
• Calendar/Meetings/Correspondence Management
• Events/Logistics
• Travel Assistance
• Invoice Processing
• Supplies/Equipment
• Attendance Monitoring

If you would like to know more about this position, please review the complete

Qualifications and Requirements:

• Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
• Work Experience: A minimum of 4 years of relevant administrative or clerical work experience is required.

Skills:

Project Management:

• Use project management tools to organize and track tasks within a project
• Schedule and prioritize tasks to meet deadlines
• Provide project updates and report issues

Collaboration:

• Use tact and discretion in sensitive situations
• Communicate thoughtfully and diplomatically considering how words may be perceived by others
• Write clearly and concisely in emails and reports, outlining brief summaries and suggested actions
• Communicate key points and recommendations verbally in a clear and direct manner
• Organize, visualize and present data, tailoring visuals to highlight key insights

Problem Solving:

• Compare different sets of information to identify correlations and differences
• Analyze information to identify the root cause of problems and possible risks
• Identify key data and patterns in reports and summaries
• Organize, visualize and present conclusions in a structured and logical way
• Consider and suggest possible solutions to resolve problems independently
• Consider available information when making decisions

Digital Dexterity:

• Use AI tools and digital platforms to collect information
• Assess AI generated tasks for accuracy and effectiveness
• Use key organizational business systems and digital platforms
• Manage and organize digital documents and files in alignment with digital workforce policies and culture
• Safeguard documents ensuring confidentiality and manage data risks
• Language Requirements: Fluency in English is required.

Desirables
 

• Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language
• Familiarity/ background with emergency is highly desirable.
• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts.

---

Join Jobs Region WhatsApp Group To Receive Job Alerts!

• Jobs Region Group 1
• Jobs Region Group 2
• Jobs Region group 3

---

Logistics Associate

Specifications:

• Full Time
• Required Qualifications: BA/BSC/HND 
• Location: Lagos| Nigeria. See other Jobs in Lagos
• Category: Logistics Jobs
• Job Alerts: To receive Job Alerts on WhatsApp, Click HERE

Description:

• The core mission of UNICEF is to advance the rights of every child, regardless of location, in all aspects of its work—including programs, advocacy, and operations. The organization’s equity strategy focuses on the most marginalized and excluded children and families, putting children’s rights into tangible action. For UNICEF, equity ensures that all children have the chance to survive, grow, and achieve their full potential without facing discrimination, bias, or favoritism. Any child who faces an unequal opportunity in life—be it social, political, economic, civic, or cultural—experiences a violation of their rights. Increasing evidence shows that investing in the health, education, and protection of a society’s most disadvantaged members, and addressing inequality, helps all children realize their potential and contributes to the sustained growth and stability of nations.

Purpose of the assignment

• Under the direct supervision of the Supply and Logistics Specialist, the Logistics Associate is responsible for supporting the continuous provision of affordable and high-quality supplies and services. This support is tailored to the specific context and is carried out in strict compliance with UNICEF’s policies, procedures, and ethical standards.

Summary Of Key Functions/Accountabilities

• Clearance of incoming goods
• In-country logistics
• Support for warehouse and inventory management activities
• Reporting

Planning

• Liaise with Programme Section and Procurement Services Team to prepare all required import regulatory submissions to the appropriate agency.
• Liaise with Programme Section and Procurement Services Team to ensure supply plan incorporate a distribution plan and required funding source.
• Prepare in consultation with Supervisor estimate logistics commitments and allocation to vendors.
• Monitor logistics spend and on a quarterly basis review adequacy of the outstanding logics commitments.

Clearance and Forwarding of Incoming Goods

• Verify that all necessary documentation complies with export and import regulations.
• Issue letters of Authority (LoA) in a timely manner to relevant state ministries, clearing agents, and customs or regulatory bodies before shipments arrive in the country.
• Closely monitor the clearance process, promptly address any issues or queries, and ensure adherence to all customs regulations and tariffs.
• Ensure the Unit’s monitoring tools are timely update to ensure accurate visibility of LoAs against the commitments raised to vendors.

In-Country Logistics

• Initiate requests to select reliable freight forwarders or shipping companies from approved transport vendors for the movement of goods.
• Coordinate with the selected carrier to arrange for timely pick-up and delivery of goods.
• Track shipments in real time and proactively address any delays or issues that arise.
• Confirm that all goods are delivered safely and on time to their intended destinations.

Support for Warehouse and Inventory Management Activities

• Ensure all movement of goods is accurately recorded in Vision, in line with UNICEF guidelines.
• Promote good warehouse management practices and ensure that third parties are trained accordingly.
• Supervise the receipt and dispatch of consignments and supplies.
• Prepare stock reports, monitor inventory to identify trends, and track inventory status from source to beneficiary.
• Conduct regular physical inventory counts in the warehouses.
• Prepare documentation for the disposal of commodities through the Property Survey Board committee.
• Track supplies near expiration and ensure compliance with FIFO (First In, First Out) and FEFO (First Expired, First Out) approaches.

Reporting and Monitoring

• Ensure all logistics movements of goods are reported according to UNICEF guidelines.
• Monitor the performance of contractors to track Key Performance Indicators and identify any bottlenecks in logistics processes.
• Maintain and develop further Unit’s monitoring tools to ensure real-time monitoring, tracking and regular reports to management and Programme Section of the status of UNICEF and PS shipments.

Qualifications and Requirements:

Minimum Requirements

• Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.
• Work Experience: A minimum of six years of relevant administrative experience in supply chain management or a commercial context is required.

Skills:

• Comprehensive knowledge of specialized topics, including relevant supply chain processes, partnership mechanisms, and public sector procurement rules and regulations.
• Ability to interpret and apply specialized rules and regulations to individual cases.
• Proficiency in MS Word, Excel, PowerPoint, SAP, and the ability to learn other UNICEF office tools.
• Understanding supply chain processes and consistent application of relevant policies, procedures, and good practices in daily work.
• Ability to build and maintain effective working relationships with stakeholders, and to cooperate with others within a team setting.
• Ability to use supply-related modules within UNICEF’s ERP system (SAP).
• Capacity to prioritize and plan personal work, as well as coordinate and monitor the work of subordinates.
• Skill in drafting clear, concise reports or rationales for supply-related decisions on key issues.
• Language Requirements: Fluency in English is required.

Desirables

• Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
• International development experience is an asset.
• Familiarity with development and humanitarian work is an advantage.
• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts.

Jobs Region