Remote Administrative Job at PIF Africa – 2 Positions

Applications are invited from interested and qualified candidates to apply for the Administrative Job at PIF Africa.

PIF Africa is an advisory, consulting & investing firm focused on transforming people, processes, infrastructure, industry, finance & funding to drive Africa’s sustainable socio-economic development.

Individuals interested in the Job at PIF Africa should review the job details, requirements, and application process outlined below.

Junior Consultant, Administrative Operations

Specifications:

• Full Time | Remote
• Required Qualifications: BA/BSC/HND
• Location: Nigeria. See other Jobs in Lagos
• Category: Administrative Jobs
• Salary: N150,000 – N200,000 monthly
• Job Alerts: To receive Job Alerts on WhatsApp, Click HERE

Description:

• PIF Africa’s Administration & Project Management team is seeking a Junior Consultant, Administrative Operations to support and strengthen the organisation’s day-to-day administration, logistics, procurement, facilities, travel, vendor, asset, IT subscription, and records management operations.
• The role ensures that teams have the operational support, bookings, documentation, approvals, service providers, trackers, and follow-up required to deliver smoothly across PIF Africa’s mandates, meetings, retreats, client engagements, and country level (international and in country) activities.

What You’ll Do
Internal Service Delivery & Quality Control:

• Support day-to-day administrative operations by executing procurement, logistics, facilities, documentation, bookings, office support, internal service requests, and coordination tasks using approved SOPs, templates, and trackers.
• Develop, maintain and circulate “how-to” operational guides for team members: how to use task boards, how to log issues, how to submit expense memos, how to request payments, and other internal SOPs.
• Maintain a traceable operations log showing request owners, approvals, deadlines, next steps, escalations, and completion evidence; provide status updates and flag delays early.

In-country & International Travel, Logistics Coordination:

• Coordinate, source, plan and book flights, hotels, road transport, airport transfers, meeting spaces, printing, courier pickups, itineraries, participant lists, travel documentation reminders, and booking confirmations for meetings, retreats, client engagements, country activities, and out-of-station travel.
• Conduct bookings for team members within PIF Africa and clientele.
• Maintain travel trackers covering movement dates, accommodation, transportation, passports or travel documentation, approvals, estimated and actual costs, payment status, and escalation contacts.
• Maintain institutional travel resources including approved airlines, hotels, road transport companies, third party platform account records, discount arrangements, hotel and travel thresholds, new airline or route updates, and practical logistics notes by country or city.

Procurement, Vendors, Service Providers & Partnerships:

• Support procurement and vendor management by collecting and maintaining required vendor documents, for instance CAC, TIN, bank details, proposals, quotes, invoices, receipts, service agreements, and correspondence, using approved folder structures and naming conventions.
• Coordinate hotels, airlines, transport companies, couriers, print houses, coworking operators, IT support vendors, maintenance providers, and other administrative vendors.
• Coordinate outsourced IT vendors and enforce responsiveness: log issues, track resolution timelines, escalate where needed, and ensure work is documented for traceability.
• Compare quotes, monitor spend, request invoices, support timely payment processing with Finance, document receipts, send payment confirmations where required, track performance and SLAs, and flag cost variances, vendor risks, or replacement needs for escalation.
• Coordinate invoices and payment support with Finance: request invoices, confirm deliverables, track receipts, and ensure payment evidence is saved and shared appropriately.

Facilities, Office Services, Assets & IT Operations:

• Support the management of PIF Africa’s office and coworking arrangements, including Regus or serviced-office relationships, payments, service upgrades or downgrades, meeting room bookings, facilities issues, access needs, supplies, maintenance requests, and office readiness checks.
• Maintain the asset register by tagging and updating laptops, devices, furniture, equipment, office supplies, brand materials, gifting items, and other organisational assets; track issuance, returns, repairs, replacements, maintenance checks, additions, and disposal or loss incidents.
• Monitor operational continuity for core tools and infrastructure: ensure the website, email systems, collaboration platforms, and key subscriptions remain active and functional; flag risks early (renewals, lapses, downtime).
• Maintain a subscription and software register covering vendor, plan, seats or licences, cost, billing cycle, renewal dates, owner, payment status, and required action.

Records, Expense Tracking, Policy Support & Reporting:

• Prepare and maintain trackers for travel, logistics, bookings, hotel costs, vendor quotes, approved supplier lists, payment status, receipts, facilities requests, assets, subscriptions, and administrative expenses to ensure accurate institutional records and easy retrieval.
• Support updates to administrative policies, SOPs, request templates, travel procedures, hotel and booking thresholds, approval thresholds, vendor lists, facilities processes, and logistics guidance so that decisions remain current, consistent, and well documented. Track internal feedback, identify recurring patterns, recommend improvements, and escalate issues that require management attention.

People Enablement & Cross-Department Support:

• Act as internal operations support to all departments, enabling them to execute their mandates efficiently without doing their specialist work for them e.g. tool access, scheduling meetings, structuring tasks, documentation etc.
• Ensure new consultants and team members are operationally enabled from day one: onboarding checklists, access to platforms, orientation to policies and SOPs, and correct placement on task boards with initial tasks created.
• Ensure teams have what they need to deliver: correct folders, templates, trackers, clear processes for document filing, and a reliable operational escalation pathway.

Qualifications and Requirements:

• ND/HND/Bachelor’s degree (or equivalent experience) in Business Administration, Operations, Supply Chain, Accounting/Finance, Social Sciences, or related fields is helpful.
• 6–18 months exposure in administration, operations, procurement, logistics, facilities, travel coordination, office support, vendor support, or similar; this can include internships, volunteering, NYSC, student roles, or personal projects.
• Strong organisation and documentation skills, with solid filing discipline, naming conventions, tracker management, and record keeping.
• Comfortable coordinating vendors, hotels, airlines, transport providers, coworking operators, couriers, and internal teams with professionalism and timely follow-up. • Good attention to detail across bookings, invoices, expense records, approvals, thresholds, payments, receipts, vendor correspondence, and internal requests.
• Proficiency in Google Workspace or Microsoft Office, with comfort using shared trackers, Zoho Connect, Bitrix, or other operational platforms; reliable, discreet, service-minded, and open to feedback.

Salary
N150,000 – N200,000 monthly.

Join Jobs Region WhatsApp Group To Receive Job Alerts!

• Jobs Region Group 1
• Jobs Region Group 2
• Jobs Region group 3

Junior Consultant, Administration & Project Management:

Specifications:

• Full Time | Remote
• Required Qualifications: BA/BSC/HND
• Location: Nigeria. See other Jobs in Lagos
• Category: Administrative Jobs
• Salary: N150,000 – N200,000 monthly
• Job Alerts: To receive Job Alerts on WhatsApp, Click HERE

Description:

• PIF Africa’s Administration & Project Management team is seeking a Junior Consultant (Admin & Project Manager) to support and strengthen its core mandate.
• The department’s core mandates are delivering cross cutting operational support through administration, project management of all deliverables, projects, mandates and more, stakeholder management, procurement, meeting management, logistics, and documentation to ensure smooth execution across the organization, which contributes directly to strategic goal of the organization and its clientele.
• The details of the deal candidate and what will be done is provided in this JD.

What You’ll Do
Operational Delivery, Task Governance & Quality Control:

• Support operational delivery through task management and follow ups, checklists; ensure meeting minutes are taken and turned into action items and that tasks are created in Zoho Connect & Bitrix and relevant PM platforms.
• Support stakeholder coordination by providing status updates to internal teams, following up on requests, ensuring timely delivery of supplies/documents, and engaging external vendors/couriers/print houses using approved templates; while tracking delivery statuses and correspondence records.

Systems, IT Operations & Operational Continuity:

• Maintain an up-to-date subscription register (vendor, plan, seats/licences, cost, billing cycle, renewal dates, and owner); ensure subscriptions are activated on time; process payments promptly; and coordinate renewals, upgrades/downgrades, and cancellations as applicable.

Service Providers, Vendors & Partners (Onboarding, Performance, SLAs, Costs):

• Support vendor onboarding and vendor management by collecting and maintaining required documentation (for instance CAC, TIN, bank details, proposals), completing onboarding using approved templates, and maintaining organised vendor folders with correct naming conventions.
• Track vendor performance and support cost control by comparing quotes, monitoring spends, flagging variances for escalation, and recommending improvements or replacements where needed.
• Request invoices from vendors on brand materials, office management, meetings management and so on; ensure timely payment; document receipts; and send same to vendors for record keeping.

People Enablement & Cross-Department Support (Internal Clients):

• Support day-to-day administrative and project management operations by executing procurement, logistics, facilities, documentation, bookings and internal support tasks using approved SOPs; and escalating issues early to ensure smooth service delivery.

Assets, Logistics, Facilities & Records:

• Support bookings and scheduling by handling meeting room bookings, courier pickups, travel requests, printing orders, and related confirmations with vendors/coworking operators; and maintain a traceable bookings/operations log.
• Support asset tracking by tagging and updating assets in the asset register; track distribution of items (for instance gifting, supplies, equipment); maintain issuance logs; and plan maintenance checks, repairs, replacements and additions.
• Handle internal customer feedback tracking by preparing and sharing organisation wide surveys or administering feedback forms, tracking responses, reviewing for recommendations and escalating recurring issues or patterns.

Qualifications and Requirements:

• ND / HND / Bachelor’s Degree (or equivalent experience) in Business Administration, Project Management, Operations, Supply Chain, Accounting/Finance, Social Sciences, or related fields is helpful.
• 6 – 18 months exposure in admin, operations, procurement, logistics, project support, facilities, or similar (this can include internships, volunteering, NYSC, student roles, or personal projects).
• Strong organization and documentation skills, with solid filing discipline, naming conventions, and record keeping.
• Comfortable coordinating people and vendors, following up politely, and keeping request statuses updated. •
• Proficiency in Google Workspace or Microsoft Office (Docs/Word, Sheets/Excel, Slides/PowerPoint), and comfort using shared trackers.
• Reliability, attention to detail, service mindset, professionalism, and openness to feedback and continuous improvement.

Salary
N150,000 – N200,000 monthly.

Jobs Region