Latest Recruitment at ECOWAS (Economic Community of West African States) – 5 Positions

Applications are invited from interested and qualified candidates for the latest recruitment at ECOWAS (Economic Community of West African States).

The Economic Community of West African States (ECOWAS) was set up to foster the ideal of collective self-sufficiency for its member states. As a trading union, it is also meant to create a single, large trading bloc through economic cooperation.

Its role in promoting democracy and stability in Africa generally, and particularly in West Africa; its increasing influence on the international scene; its weight in the war against poverty; its central position in the management of migration flows; its tradition of tolerance and openness, which deserves to be supported and protected.

Individuals interested in the latest recruitment at ECOWAS should review the job details, requirements, and application process provided below.

Office Manager

Specifications:

• Full Time
• Required Qualifications: BA/BSC/HND 
• Location: Lagos| Nigeria. See other Jobs in Lagos
• Category: NGO Jobs
• Job Alerts: To receive Job Alerts on WhatsApp, Click HERE

Description:

Job Code – 20003700

Grade – G5/G6/G7

Annual Salary – G5/1 – UA27,562.22 (USD43,487.67)

Directorate – Programme Performance Audit

Line Supervisor Director, Programme Performance Audit

Supervising Office Aide

ROLE OVERVIEW

Under the guidance and direct supervision of the Director, Programme Performance Audit, the Office Manager shall play a vital role in the smooth running of the office. From welcoming visitors to the reception of calls, fixing appointments, organizing the schedule of his/her superior, drafting correspondences and filling out documents.

He/she should be quite accessible and responsive in the face of competing demands from both internal and external parties.

ROLE AND RESPONSIBILITIES

• Management of the Supervisor’s schedule: Manage the Supervisor’s diary and schedule. Organise and manage appointments, receive, and welcomes visitors, make telephone calls, and verify incoming calls to ensure their importance and the possibility to respond or transfer to the supervisor
• Administrative Management: Organise meetings, receive, draft, and make follow-up on administrative letters. Book meeting rooms request and provide supplies to the office.
• Management of mail and documents: Create a recording system of incoming and outgoing mail and ensure e-archiving and e-filing of documents using ECM software for easy retrieval.
• Manage documents (incoming and outgoing, filing of letters) and ensure follow-up on documents submitted for signature or approval.
• Language Skills: The role requires to be Fluency in oral and written expressions in two of the ECOWAS official languages of the Community (English, French & Portuguese).
• Computer skills: Knowledge of Ms Office, ECM and other ECOLink software when it is possible. Demonstrate ability in word processing in English, French, and/or Portuguese.
• Assists colleagues with administrative tasks.
• Contributes to team effort by accomplishing related results as needed.
• Perform other tasks as may be assigned by the supervisor.

Qualifications and Requirements:

Education:

• Higher National Diploma (HND) or equivalent in Secretarial Studies, Business
• Administration, Public Administration, Office Management, or related field from a recognized institution.
• Professional certification in Office Administration or Administrative Management will be an added advantage.

Experience Requirement:

• Six (6) years of progressively responsible experience in administrative Secretarial services including such tasks as the maintenance of personnel and financial records, technical cooperation planning and/or implementation.
• Understanding of administrative-related policies, procedures, and processes, and ability to recommend suitable office administration-related software and systems to be used.
• Technical competence and knowledge of computer software in relevant ECM filing systems and correspondence-related procedures, guidelines, and processes for preparing and using administrative documents and templates.
• Demonstrate sound judgment and the ability to make reasonable decisions with little supervision.

AGE LIMIT

• Be below 35 years old. This requirement does not apply to internal candidates.

ECOWAS KEY COMPETENCIES

• Ability to provide suggestions based on own observations that will improve the way work is accomplished and confidently lead on their implementation as requested.
• Ability to support the team by keeping abreast of the team’s initiatives, events, and needs, assisting team leaders as required.
• Ability to work under pressure and be dependable for results.
• Ability to take responsibility for own career and performance and to engage in selfassessment activities regularly and independently.
• Ability to develop and maintain skills and expertise required to perform in the role effectively.
• Ability to write, read and edit documents in English, French, and/or Portuguese; superior
• typing/keyboarding skills in all required languages with proficiency in the use of all software programs in the Microsoft Office Suite (e.g. excel, word processing, PowerPoint)
• Excellent team building skills with demonstrated group leadership ability to mentor, train, assign and check semi-complex work assignments of subordinates.
• Excellent work ethic, positivity, motivation, flexibility, and problem-solving skills to carry out tasks associated with the position.
• Ability to take initiative to resolve semi-routine problems and make recommendations to improve the quality/quantity of services to clients.
• Ardent desire to help others in a variety of circumstances of relevance to own work area and to refer to the appropriate person for further assistance as required.
• Ability to work as part of a team in articulating the needs of clients.
• Ability to manage your own time effectively and meet service standards and objectives related to assigned responsibilities.
• Understands how to access internal resources or services to enhance cultural awareness and actively seeks to improve multicultural skills when interacting with others with culturally and linguistically diverse backgrounds, especially within west Africa.
• Ability to listen attentively to people’s ideas, requests, and concerns and to understand,
• internalize and develop diversity management skills in accordance with ECOWAS rules/policies.
• Ability and responsibility for incorporating gender perspectives and ensuring the equal
• participation of women and men in all areas of work.
• Ability to recognize preconceived notions and stereotypical views of certain groups and
• individuals and to successfully adopt inclusive and culturally appropriate behaviors.
• Basic understanding of the ECOWAS organizations mandates and its functions, particularly those of own institution/agency.
• Knowledge of ECOWAS routine procedures and practices as it relates to assigned responsibilities and work tools.
• Ability to apply ECOWAS standards for emailing and other routine tasks and to keep records,and information pertaining to assigned work in accordance with rules and  regulations.
• Ability to apply ECOWAS procedures relevant to tasks and demonstrate understanding of associated systems, processes, rules and/or standards sufficiently to explain their necessity and to identify errors and consequences.
• Numeracy skills with the ability to collect, collate, classify, and summarize data following clear and simple instructions.
• Ability to be innovative with established procedures with a view of improving performance and/or outputs.
• Ability to detect and correct errors and to keep accurate records of simple indicators/information.
• Ability to gather and arrange information and data in a simple and understandable manner.
• Ability to provide accurate and complete information to supervisor/co-workers/clients as requested, using good judgment, tact, and diplomacy.
• Ability to use computers with advanced word-processing skills including a working knowledge of spreadsheets, database, inter/intranet, email, and social media.
• Ability to read/listen and understand routine instructions and carry them out with limited supervision.
• Ability to produce clear, concise, logical, and grammatically correct written material in at least two out of the three ECOWAS official languages and to have equal verbal language proficiency.
• Ability to address issues with others in a candid, polite, timely and straightforward manner.
• Proficiency in information communication technologies (ICT) ;
• Fluency in oral and written expressions in two of the ECOWAS official languages of the
• Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
• Ability to organize routine work tasks, to identify solutions to address conflicting priorities or uncertainty in carrying out new or changing tasks.
• Ability to develop work goals and identify the steps needed to achieve these goals.
• Ability to understand and contribute to the team or work unit goals as directed by the supervisor.
• Ability to work within well-established office practices and balance multiple tasks within set deadlines

Information Technology Officer

Specifications:

• Full Time
• Required Qualifications: BA/BSC/HND – MBA/MSC/MA
• Location: Abuja | Nigeria. See other Jobs in Abuja
• Category: NGO Jobs
• Job Alerts: To receive Job Alerts on WhatsApp, Click HERE

Description:

Job Code – 20003709

Grade – P3/P4

Annual Salary –  P3/1 – Ua40,696.78 (Usd52,648.78)

Division – Internal Services

Line Supervisor  – Principal Officer, Internal Services

Supervising – Information Technology Assistant

ROLE OVERWIEW

Under the supervision of the Principal Officer, Internal Services, the incumbent will ensure the efficient functioning of the information and communication systems requirements for the Office of the Auditor General.

The incumbent is to support the digitalization of operations of the OAG, support ICT projects, and ensure compliance with ECOWAS ICT policies and international cybersecurity standards.

ROLE AND RESPONSIBILITIES

• Assist and contribute to the development of OAG’s ICT strategy in alignment with ECOWAS digital transformation objectives.
• Participate in the recommendation of ICT policies, standards, and procedures.
• Participate in the preparation of annual ICT work plans and budgets.
• Contribute to providing technical advice to Management on ICT investments and emerging technologies.
• Ensure compliance with ECOWAS ICT governance frameworks.
• Manage Local Area Networks (LAN), Wide Area Networks (WAN), wireless networks, VPNs, and internet connectivity.
• Monitor system performance and implement preventive maintenance.
• Ensure high system availability and reliability.
• Conduct vulnerability assessments and recommend mitigation measures.
• Manage identity and access controls.
• Coordinate backup, disaster recovery, and business continuity arrangements.
• Promote staff awareness of cybersecurity best practices.
• Manage enterprise applications and collaboration platforms.
• Administer cloud services where applicable.
• Coordinate software installation, licensing, upgrades, and patch management.
• Maintain ICT asset inventories.
• Provide second-level technical support to users.
• Supervise ICT helpdesk activities.
• Resolve complex technical incidents within agreed service levels.
• Support audit teams through ICT-enabled audit tools.
• Assist in implementing data analytics solutions for audit activities.
• Prepare ICT technical specifications.
• Participate in procurement evaluation processes.
• Maintain ICT risk registers.
• Support internal and external ICT audits.
• Implement recommendations arising from audit reports.
• Prepare periodic ICT performance reports.
• Develop ICT performance indicators and dashboards.

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Qualifications and Requirements:

• Bachelor’s degree (or equivalent) in Information Technology, Computer Science, Information Systems, Computer Engineering, Software Engineering, or a related
• discipline.
• A master’s degree in information technology, Information Systems, Cybersecurity, Business Information Systems, or a related field and/or professional certification in Information Technology fields will be an added advantage.
• Minimum of five (5) years of progressively responsible experience in one or multiple areas of ICT operations including ICT infrastructure, systems administration, cybersecurity, or enterprise ICT management.
• Experience in general ICT service operations will be an added advantage.

AGE LIMIT

• Be below 45 years old. This provision does not apply to internal candidates.

ECOWAS KEY COMPETENCIES

• Ability to persuade/influence others to consider a certain point of view, adopt a new idea or implement new methods and practices.
• Ability to lead a team of trainees/junior staff and instill a spirit of teamwork to engage employees and achieve a well-defined set of activities.
• Ability to respect chain of command in an appropriate manner.
• Ability to resolve challenges that occur with minimal direction and/or to recommend and explain solutions or alternatives for approval. ability to utilize the Code of Ethics to manage self, others, information, and resources.
• Ability to mentor others and create feedback loops with supervisors, colleagues, and the subordinates to build strong working relationships and improve performance.
• Contribute to maintaining organizational unit’s performance goals and standards.
• Interpersonal skills with ability to keep a client informed of progress or setbacks in projects of relevance to timeline, quality, and quantity.
• Ability to proactively interact with clients and build strong trusting relationships based on mutual respect and regular discussions.
• Ability to establish and sustain professional credibility with clients/stakeholders in a manner that anticipates their need, mitigates issues and that carefully balances professional obligations with the need to be sensitive and responsive to their needs.
• Ability to counsel, advise, consult, and guide others on matters pertaining to assigned client service responsibilities and established client service standards.
• Demonstrate respect for cultural differences, fairness, and ability to relate well with people from varied backgrounds, nationality, gender, ethnicity, race, and religion.
• Understanding of diverse cultural views especially within West Africa, with sensitivity to group differences; ability to challenge bias and to practice tolerance and empathy.
• Ability to listen actively, consider people’s concerns and apply judgement, tact, and diplomacy.
• Ability to work in a diverse and inclusive interactive environment that benefits from diverse strengths.
• Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Ability to encourage, empower, and advocate for people in an unbiased and transparent manner.
• Knowledge of ECOWAS institutions, sectors, programmes, and policies.
• Knowledge of ECOWAS internal operational requirements of programs, projects, services, and systems required to achieve work assignments and meet performance
• goals.
• Knowledge of rules and procedures of ECOWAS associated assigned responsibilities and ability to explain these clearly to others.
• Knowledge of the ECOWAS culture, structures and performance issues and priorities impacting assigned responsibilities.
• Knowledge of member states development trends, indicators, challenges, and opportunities as it relates to project/programme assigned to own position.
• Ability to study data/information from a variety of sources, identify anomalies, trends and issues, present findings, and make recommendations.
• Ability to break down problems or processes into key parts to identify and solve gaps in service, quality assurance, compliance, and performance targets.
• Knowledge of and ability to apply techniques to generate creative ideas and new approaches to meeting goals.
• Ability to use evidence and research to inform policies and programs and identify relevant and appropriate sources of information, including stakeholders, regional institutions and/or internal committees.
• Demonstrate operational computer proficiency using appropriate tools.
• Ability to make sound use of graphics and tables to effectively present numerical data to write semi-complex technical reports/proposals and edit/check templates, letters, etc.
• Ability to convey information clearly and concisely in a succinct and organized manner through both writing and verbal means.
• Exhibit interpersonal skills, make presentations, express opinions, and debate ideas with others in a constructive manner.
• Proficiency in the use of Information Communication Technologies (ICT) tools and platforms.
• Fluency in oral and written expressions in one of the ECOWAS official languages of the
• Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
• Ability to develop, implement an individual action plan for achieving specific work goals.
• Ability to identify, organize and monitor tasks throughout to facilitate execution.
• Ability to contribute and/or lead on projects as per accepted project management standards and techniques, to co-ordinate contributions by others to set and meet
• deadlines.
• Ability to organize work, set priorities, and work within timelines, giving attention to details, stakeholders, indicators, and risks.
• Ability to identify, collect and assess indicators to monitor performance and to take proactive remedial action as required.

Human Resources Officer

Specifications:

• Full Time
• Required Qualifications: BA/BSC/HND – MBA/MSC/MA
• Location: Abuja | Nigeria. See other Jobs in Abuja
• Category: NGO Jobs
• Job Alerts: To receive Job Alerts on WhatsApp, Click HERE

Description:

Job Code – 20003160

Grade – P3/P4

Annual Salary P3/1 – Ua40,696.78 (Usd52,648.78)

Division – Internal Services

Line – Supervisor Principal Officer, Internal Services

Supervising – Human Resources Assistant

ROLE OVERWIEW

• Under the supervision of the Principal Officer, Internal Services, the incumbent will ensure efficient functioning of the general human resource functions of the Office of the Auditor
• General in accordance with ECOWAS Staff Regulations, Rules, and established best practices.

ROLE AND RESPONSIBILITIES

• Contribute to the development and implementation of human resources strategies aligned with the mandate and objectives of the Office.
• Advise management on HR policies, procedures, and workforce planning initiatives.
• Coordinate recruitment and selection processes, including vacancy announcements, screening, assessments, interviews, and onboarding.
• Prepare recruitment reports and recommendations for management approval.
• Administer staff salaries, allowances, benefits, and entitlements in accordance with applicable regulations.
• Review and process claims relating to education grant, dependency allowance, installation grant, travel entitlements, and other staff benefits.
• Coordinate the implementation of the performance management system.
• Monitor compliance with performance appraisal timelines.
• Provide guidance to supervisors and staff on performance evaluation processes.
• Analyze performance data and recommend interventions for organizational effectiveness.
• Support the Identification of training and capacity development needs.
• Develop annual training plans and budgets.
• Coordinate learning and development programmes, workshops, and professional certification initiatives.
• Facilitate conflict resolution and workplace harmony initiatives.
• Support staff welfare programmes and employee engagement activities.
• Maintain accurate personnel records and HR databases.
• Manage contract administration, confirmations, promotions, renewals, separations, and related HR actions.
• Ensure confidentiality and integrity of personnel information.
• Ensure HR processes are compliant with internal controls and governance requirements.
• Facilitate internal and external audits relating to HR matters.
• Monitor implementation of audit recommendations affecting human resources.
• Identify and mitigate HR-related risks.

Qualifications and Requirements:

• Bachelor’s degree (or equivalent) in Human Resource Management, Public Administration, Business Administration, Industrial Relations, Psychology, Law, Social
• Sciences, or related field from a recognized institution of higher learning.
• Master’s degree in human resources management or related field and/or professional HRcertification would be an added advantage.
• Minimum of five (5) years of progressively responsible experience in one or multiple areas of human resources management including training, recruitment, performance management, change management, manpower planning, salary policy, pension administration, terms and conditions of employment, monitoring, analytics, and reporting.
• Experience in a Human Resources generalist role would be an added advantage. knowledge of Regulations, procedures, and policies of relevance to the execution of duties associated with the position in an international organization.
• Cognitive knowledge of data base creation and management, and use of Enterprise
• Resource Planning (ERP) systems and programs for operationalizing a variety of HR business processes and reports.

AGE LIMIT

• Be below 45 years old. This provision does not apply to internal candidates.

ECOWAS KEY COMPETENCIES

• Ability to persuade/influence others to consider a certain point of view, adopt a new idea or implement new methods and practices.
• Ability to lead a team of trainees/junior staff and instill a spirit of teamwork to engage employees and achieve a well-defined set of activities.
• Ability to respect chain of command in an appropriate manner.
• Ability to resolve challenges that occur with minimal direction and/or to recommend and explain solutions or alternatives for approval. ability to utilize the Code of Ethics to manage self, others, information, and resources.
• Ability to mentor others and create feedback loops with supervisors, colleagues, and the subordinates to build strong working relationships and improve performance.
• Contribute to maintaining organizational unit’s performance goals and standards.
• Interpersonal skills with ability to keep a client informed of progress or setbacks in projects of relevance to timeline, quality, and quantity.
• Ability to proactively interact with clients and build strong trusting relationships based on mutual respect and regular discussions.
• Ability to establish and sustain professional credibility with clients/stakeholders in a manner that anticipates their need, mitigates issues and that carefully balances professional obligations with the need to be sensitive and responsive to their needs.
• Ability to counsel, advise, consult, and guide others on matters pertaining to assigned client service responsibilities and established client service standards.
• Demonstrate respect for cultural differences, fairness, and ability to relate well with people from varied backgrounds, nationality, gender, ethnicity, race, and religion.
• Understanding of diverse cultural views especially within West Africa, with sensitivity to group differences; ability to challenge bias and to practice tolerance and empathy.
• Ability to listen actively, consider people’s concerns and apply judgement, tact, and diplomacy.
• Ability to work in a diverse and inclusive interactive environment that benefits from diverse strengths.
• Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Ability to encourage, empower, and advocate for people in an unbiased and transparent manner.
• Knowledge of ECOWAS institutions, sectors, programmes, and policies.
• Knowledge of ECOWAS internal operational requirements of programs, projects,
• services, and systems required to achieve work assignments and meet performance goals.
• Knowledge of rules and procedures of ECOWAS associated assigned responsibilities and ability to explain these clearly to others.
• Knowledge of the ECOWAS culture, structures and performance issues and priorities impacting assigned responsibilities.
• Knowledge of member states development trends, indicators, challenges, and opportunities as it relates to project/programme assigned to own position.
• Ability to study data/information from a variety of sources, identify anomalies, trends and issues, present findings, and make recommendations.
• Ability to break down problems or processes into key parts to identify and solve gaps in service, quality assurance, compliance, and performance targets.
• Knowledge of and ability to apply techniques to generate creative ideas and new approaches to meeting goals.
• Ability to use evidence and research to inform policies and programs and identify relevant and appropriate sources of information, including stakeholders, regional institutions and/or internal committees.
• Demonstrate operational computer proficiency using appropriate tools.
• Ability to make sound use of graphics and tables to effectively present numerical data to write semi-complex technical reports/proposals and edit/check templates, letters, etc.
• Ability to convey information clearly and concisely in a succinct and organized manner through both writing and verbal means.
• Exhibit interpersonal skills, make presentations, express opinions, and debate ideas with others in a constructive manner.
• Proficiency in the use of Information Communication Technologies (ICT) tools and platforms.
• Fluency in oral and written expressions in one of the ECOWAS official languages of the
• Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
• Ability to develop, implement an individual action plan for achieving specific work goals.
• Ability to identify, organize and monitor tasks throughout to facilitate execution.
• Ability to contribute and/or lead on projects as per accepted project management standards and techniques, to co-ordinate contributions by others to set and meet deadlines.
• Ability to organize work, set priorities, and work within timelines, giving attention to details, stakeholders, indicators, and risks.
• Ability to identify, collect and assess indicators to monitor performance and to take proactive remedial action as required.

Auditor, Operational Compliance

Specifications:

• Full Time
• Required Qualifications: BA/BSC/HND 
• Location: Abuja | Nigeria. See other Jobs in Abuja
• Category: NGO Jobs
• Job Alerts: To receive Job Alerts on WhatsApp, Click HERE

Description:

Job Code – 20003782

Institution Office of the Auditor General of Ecowas Institutions

Grade – P3/P4

Annual Salary P3/1 – Ua40,696.78 (Usd52,648.78)

Directorate – Programme Performance Audit

Division – Operational Compliance

Line Supervisor – Principal Auditor, Operational Compliance

ROLE OVERWIEW

Under the supervision of the Principal Auditor, Operational Compliance, the incumbent will be responsible for comprehensive compliance audit assignments across all ECOWAS Institutions, Specialized Agencies and Offices covering all risks relating to the applicable areas of intervention and in line with the OAG Strategic Plan, Audit Charter, and applicable professional auditing standards & guidelines. S/he shall also perform any related official assignment, other duties and special projects as assigned by the OAG leadership.

ROLE AND RESPONSIBILITIES

• Work in a team to carry out compliance audit assignments in designated areas in line with the approved OAG Strategic and Annual Work Plan or as may be directed.
• Contribute towards the identification and selection of prospective audit areas/topics through area watch, audit/environmental scan, literature review, and other means/criteria adopted for this purpose.
• Assist in the planning and design of compliance audit assignments by carrying out necessary tasks as assigned to build knowledge, assess risks, and obtain relevant information to effectively design and execute the audit assignment.
• Assist in the elaboration and implementation of a detailed audit program for the audit team.
• Execute assigned tasks in a timely and result-oriented manner through practical application of the principles & techniques of performance auditing standards, risk management, research methodology, project management and performance reporting.
• Apply appropriate audit procedures to research, gather and validate audit information and related data.
• Identify findings and supporting conclusions based on analysis and develop recommendations that are fair, meaningful, and timely, following appropriate
• methodology and meeting applicable quality assurance and professional standards.
• Collect and document sufficient appropriate audit evidence to support conclusions and recommendations.
• Draft components of the audit report, incorporating where necessary graphic illustrations and visual aids to best communicate audit findings, describe conditions, information/data, and report noteworthy achievements.
• Contribute towards reasonable and objective recommendations on the systems and procedures being reviewed and monitor management’s response and implementation.
• Maintain proper records of working papers and audit evidence collected for review by a
• Supervisor and Quality Assurance in line with applicable auditing standards and charter.
• Ensure the timely completion of the audit assignment by completing all assigned tasks on time.
• Manage work efficiently and contribute to a competent, committed, and professional team that upholds mutual respect, trust, and synergy.
• Maintain confidentiality of information gathered, and ensure against inadvertent,
• premature, and unauthorized communication of audit findings and conclusions.
• Prepare and maintain a compendium of Directives, Rules, and Regulations applicable to all Community Institutions, Specialized Agencies and Offices.
• Assist in the monitoring and review of transactions and operations in key business areas (budget, procurements, contracts, recruitments, assets management, etc.) to assess compliance with extant regulations and procedures, and that internal control mechanisms are adequate and functioning as intended.
• Analyze operational practice, databases & records, periodic reports, and other forms of documentation to identify deficiencies and areas for improvement and coordinate with stakeholders to strategize remediation and/or mitigation methods and timelines for implementation and closure.
• Document risks and mitigating controls through risk-control matrices, regularly evaluate the design and adequacy of controls to ensure that key risks are properly managed and ensure proper rationalization of controls.
• Investigate and report violations of processes, procedures, and regulatory standards across the operations of the organization including but not limited to finance with effective action plans in response to discoveries and compliance violations.
• Make useful input for improvement of audit procedures and programs where necessary, in line with the OAG Charter and applicable auditing standards.
• Engage in continuous knowledge development regarding sector’s rules, regulations, best practices, tools, techniques, and performance standards.
• Maintain healthy working relationships with managers and staff at all levels.
• Serve on a variety of teams, committees and task forces as may be needed or assigned.
• Ensure compliance with all extant regulations and texts (ECOWAS Staff Regulations, OAG
• Code of Ethics, Management directives, Laws of the host country, etc.)
• Perform any other task as assigned by the Supervisor.

Qualifications and Requirements:

• Minimum of a bachelor’s degree or equivalent from an accredited university in Finance, Accounting, Auditing, Business Administration, or related field.
• Relevant professional certification in audit, risk management and information technology such as Certified Internal Auditor (CIA), Certified Public Accountant (CPA),
• Chartered Accountant (CA), Certified Information Systems Auditor (CISA), etc. from an accredited institution will be an added advantage.
• 5 years of progressively responsible professional experience in audit, finance, accounting, administration, statistics, or related area.
• Recent experience (minimum of 2 years) in compliance or internal audit assignments is desirable.
• Hands on experience in using enterprise risk management tools and applications such as SAP Governance, Risk & Compliance (GRC) and others will be an added advantage.
• Experience using audit management software (e.g TEAM-MATE, ACL, IDEA, etc.)

AGE LIMIT

• Be below 45 years old. This provision does not apply to internal candidates.

ECOWAS KEY COMPETENCIES

• Knowledge of auditing principles, standards, practices, procedures, and methodologies with an emphasis on compliance audit.
• Strong knowledge of enterprise risk management framework, governance, financial management and internal controls procedures and best practices.
• In-depth working knowledge of the procedures, and best practices in the core operational areas of ECOWAS Institutions, Specialized Agencies and Offices.
• Ability to read and interpret laws, rules, regulations, contractual provisions including regional, national, and state laws, regulations, and operations within the ECOWAS Community.
• Ability to build knowledge and understanding of the OAG’s business and of ECOWAS sectoral areas.
• Ability to analyze business operations, policies, procedures, and control mechanisms,
• identify deficiencies and problem areas, and prepare appropriate recommendations for remedial action.
• Ability to conduct a full range of compliance, operational and program audits of complex systems and structures.
• Ability to analyze a situation by using indicators to assess the costs, benefits, risks, and chances for success in making decisions.
• Ability to pull together information from different sources to identify the cause of problems, consequences of alternative causes of action, potential obstacles, and ways to avoid the problem in the future.
• Ability to break down very complex situations/information into simple terms to explain
• recommendations and conclusions aimed at solving problems or improving operations/programs/projects.
• Ability to develop new insights into situations, apply innovative solutions to problems and to design new methods of addressing issues or disconnects where established methods and procedures are inapplicable or no longer effective.
• Ability to build knowledge of Auditee, research best practices and trends, and benchmark to bring about the best recommendations for the development and improvement of organizational capacity and service delivery.
• Ability to apply networking and interpersonal skills to seek feedback, information, and data from a network of professionals from multiple countries/sectors/organizations and to identify and prioritize the most critical community requirements.
• Ability to develop and implement stakeholder management plans, programs, and initiatives to obtain buy-in on new initiatives, to better understand dissenting views, to obtain resources and to increase perceptions of success.
• Ability to establish and sustain professional credibility with clients/stakeholders in a manner that anticipates their need, mitigates issues and that carefully balances professional obligations with the need to be sensitive and responsive to their needs,
• Understand the need for change and play an active role in supporting implementation of change initiatives.
• Demonstrate respect for cultural differences, fairness, and ability to relate well with
• people from varied backgrounds, nationality, gender, ethnicity, race, and religion,
• Understanding of diverse cultural views especially within West Africa, with sensitivity to group differences; ability to challenge bias and to practice tolerance and empathy,
• Ability to listen actively, consider people’s concerns and apply judgement, tact, and diplomacy,
• Ability to work in a diverse and inclusive interactive environment that benefits from diverse strengths,
• Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work,
• Ability to encourage, empower, and advocate for people in an unbiased and transparent manner.
• Ability to articulate thoughts clearly, concisely, and express ideas effectively using oral,
• written, visual and non-verbal communication skills, as well as listening skills to gain understanding.
• Ability to understand and manage your emotions to avoid stress and communicate effectively, confidently, respectfully and empathize with others.
• Ability to listen intently and correctly interpret messages from others and respond appropriately.
• Ability to make sound use of graphics and tables to effectively present numerical data to
• write technical reports, presentations, briefings, proposals, and other official documents. etc.
• Exhibit active listening skills to encourage stronger communication amongst team members and to drive employee engagement in all institutions and agencies.
• Ability to give constructive feedback, provide recognition, address shortcomings, and motivate direct reports to work at peak performance.
• Proficiency in Information Communication Technology (ICT).
• Fluency in oral and written expressions in one of the ECOWAS official languages of the
• Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
• Ability to develop and implement an individual action plan for achieving specific work goals.
• Ability to identify, organize and monitor tasks throughout to facilitate execution.
• Ability to contribute to team tasks or projects as per applicable standards and techniques and collaborate with meet deadlines.
• Ability to organize work, set priorities, and work within timelines, giving attention to details, stakeholders, indicators, and risks.
• Ability to identify, collect and assess indicators to monitor performance and to take proactive remedial action as required.
• Honest, encourages openness and transparency; demonstrates highest levels of Integrity.
• Knowledge of ECOWAS vision, mission, goals, institutions, sectors, programmes, projects, and activities.
• Understanding of organizational structures, management systems, strategic plans, business processes, operating procedures, and dynamics as to collaborate, participate, lead, and contribute effectively to achieve work assignments and meet performance goals.
• Knowledge of ECOWAS laws, rules, regulations, policies, culture, and operating environment and appropriately interpret and apply same to work, coach others and collaborate with partners.
• Knowledge of internal and external factors, development trends, indicators, challenges, and opportunities as it relates to the ECOWAS agenda, programmes, and project

Office of the Auditor Generalof Ecowas Institutions: Administrative Officer

Specifications:

• Full Time
• Required Qualifications: BA/BSC/HND 
• Location: Abuja | Nigeria. See other Jobs in Abuja
• Category: NGO Jobs
• Job Alerts: To receive Job Alerts on WhatsApp, Click HERE

Description:

Under the supervision of the Principal Officer, Internal Services, the incumbent shall coordinate all aspects of Administration, Facility Management, Procurement, and protocol functions of the OAG. The incumbent shall assist the line supervisor in ensuring that the OAG’s operations comply with relevant ECOWAS regulations, policies, and procedures. S/he shall also perform any other duties assigned by the Supervisor.

ROLE AND RESPONSIBILITIES

• Coordinate day-to-day execution of administrative tasks including secretarial, travel, document management, procurement, office supplies, fleet management, protocol, and related services in the OAG.
• Act as point of contact and provide administrative support to service providers, business partners and collaborators of the OAG.
• Assist the Supervisor to develop procedures and practices that promote smooth, efficient, and productive operations of the OAG.
• Prepare and organize all procurement and contracting activities including preparation of the procurement plan, adverts, tender management, contract management, materials management, and related activities to obtain optimum value for money for the organization.
• Carry out smooth operation of the administrative functions including work environment, space, equipment, and information retrieval system.
• Assist in identifying the operational needs and develop and support the implementation of the rules to facilitate the workflow process.
• Provide information to staff regarding office administration procedures, processes, and practices.
• Provide technical and logistical assistance in the organization of activities.
• Assist the Supervisor to co-ordinate and review the work of subordinates, appraise their
• performance, and make recommendations for training and development.
• Performs other duties as assigned by the supervisor.

Qualifications and Requirements:

• Minimum of a bachelor’s degree or equivalent from an accredited university in Business Administration, Management, Social Sciences, or related disciplines.
• Additional qualification (master’s or post-graduate degree) or professional certification in Management, Public Administration or related field will be an added advantage.
• Minimum of 5 years of progressively responsible professional experience in administration, procurement, fleet management, logistics & supply chain management, or related area.
• Candidates with relevant work experience in an international / multi-cultural
• organization and broad skills set in administration, human resources, and information technology are highly desirable.
• Hands-on experience in using enterprise resource planning and document management software such as SAP, ECM, etc. will be an added advantage.

AGE LIMIT

Be below 45 years old. This provision does not apply to internal candidates.

ECOWAS KEY COMPETENCIES

• Strong aptitude and working knowledge of the principles, practices and procedures for administration, management, human resources, communications, and accounting.
• Knowledge of the principles and techniques for effective administrative management including organization, planning, staffing, training, budgeting, reporting, risk management, governance, and internal controls.
• Ability to read and interpret laws, rules, regulations, contractual provisions within the ECOWAS Community.
• Ability to analyse business operations, policies, procedures, and control mechanisms, identify deficiencies and problem areas, and prepare appropriate recommendations for remedial action.
• Knowledge of labour relations and equal employment opportunity policies and procedures.
• Ability to obtain and analyse facts and precedents in solving problems and making administrative decisions.
• Ability to assign, co-ordinate and review the work of subordinates.
• Knowledge of accepted norms, rules, and customs, including practices developed within
• ECOWAS System or similar international organization.
• Knowledge of diplomatic and liaison services protocol in a governmental or international organization including experience developing constructive working relationships with host governments.
• Ability to build knowledge and understanding of the OAG’s business and of ECOWAS sectorial areas.
• Ability to gain insight into customer needs and identify opportunities that benefit the internal or external customer.
• Ability to build and deliver solutions that meet customer expectations.
• Ability to establish and maintain effective customer relationships.
• Ability to engage and collaborate effectively with staff and partners instilling trust and accountability.
• Ability to be diplomatic, tactful, and respectful of other people from varied backgrounds, understanding diverse cultural views especially within West Africa with the ability to convert diversity into opportunities to improve program/operational outcomes.
• Ability to create a diverse and inclusive interactive environment that benefits from
• diverse strengths bringing together innovative practices.
• Ability to remain objective in managing conflict regardless of cultural differences /positions, gender differences, and encourage other staff to overcome cultural and gender bias and differences.
• Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Ability to serve the interest of culturally diverse multinational teams/organizations/communities and persons with disability without prejudice and bias.
• Ability to analyse a situation by using indicators to assess the costs, benefits, risks, and chances for success in making decisions.
• Ability to pull together information from different sources to identify the cause of problems, consequences of alternative causes of action, potential obstacles, and ways to avoid the problem in the future.
• Ability to break down complex situations/information into simple terms to explain recommendations and conclusions aimed at solving problems or improving operations/programs/projects.
• Ability to develop new insights into situations, apply innovative solutions to problems and to design new methods of addressing issues or disconnects where established methods and procedures are inapplicable or no longer effective.
• Ability to articulate thoughts clearly, concisely, and express ideas effectively using oral, written, visual and non-verbal communication skills, as well as listening skills to gain understanding.
• Ability to understand and manage your emotions to avoid stress and communicate effectively, confidently, respectfully and empathize with others.
• Ability to listen intently and correctly interpret messages from others and respond appropriately.
• Accomplished technical writing and editing skills.
• Exhibit active listening skills to encourage stronger communication amongst team members and to drive employee engagement in all institutions and agencies.
• Ability to give constructive feedback, provide recognition, address shortcomings, and motivate direct reports to work at peak performance.
• Proficiency in Information Communication Technology (ICT).
• Fluency in oral and written expressions in one of the ECOWAS official languages of the
• Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
• Ability to develop and implement individual action plans for achieving specific work goals.
• Ability to identify, organize and monitor tasks throughout to facilitate execution.
• Ability to contribute to team tasks or projects as per applicable standards and techniques and collaborate with meet deadlines.
• Ability to organize work, set priorities, and work within timelines, giving attention to details, stakeholders, indicators, and risks.
• Ability to identify, collect and assess indicators to monitor performance and to take proactive remedial action as required.
• Honest, Open and Transparent; Demonstrates Highest Levels of Integrity.
• Hold self-accountable for making decisions, managing resources efficiently, achieving  and role modelling the OAG values.
• Hold team and partners accountable to deliver on their responsibilities without compromising on quality, and good customer relations, initiative, and independence.
• Proactive and take necessary initiatives to improve performance and apply appropriate consequences when results are not achieved.
• Knowledge of ECOWAS vision, mission, goals, institutions, sectors, programmes, projects, and activities.
• Understanding of organizational structures, management systems, strategic plans, business processes, operating procedures, and dynamics as to collaborate, participate, lead, and contribute effectively to achieve work assignments and meet performance goals.
• Knowledge of ECOWAS protocols, rules, regulations, policies, culture, and operating environment and appropriately interpret and apply same to work, coach others and collaborate with partners.
• Knowledge of internal and external factors, development trends, indicators, challenges, and opportunities as it relates to the ECOWAS agenda, programmes, and project

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